The PivotDesk Blog

Keeping Your Employees Happy During an Office Move

Your employees are the lifeblood of your business, so keeping them happy and motivated is essential to ensuring the success of your company. Drastic changes, like moving to a new office space, have the potential to shake up your company culture, especially if your employees are perfectly happy with the present office space.

By keeping your employee’s thoughts and feelings in mind, you’ll have the best chance of having an easy and calm transition in which everyone is happily onboard with the move.

Here are some key tips on how to make your employees feel good about an imminent office move.

  1. Involve Your Employees in The Planning Process
    It is always a good idea to ask your employees for their input when it comes to ideas about the new office layout, as they probably know their working environment better than you do. Schedule a meeting well in advance of the moving date and pose questions such as: ‘how do you envisage your ideal working space? and ‘what do you like/dislike about the current layout?’ This will make them feel empowered and appreciated.
  2. Make Sure Your Team Knows What Is Going On
    Staff don’t appreciate it when they feel they don’t have a clue what is happening in the business. Therefore, regular communication is crucial. Keep your employees up to date with the progress of the office move. They have a right to know what’s going on, and it will help motivate them about their new environment.
  3. Acknowledge Their Commute
    Anytime you’re moving offices, your employees’ commute is going to be impacted. For some, the move may be closer to their homes, but for others, it may mean a longer drive or a different bus route or that they are no longer in walking distance.You may not be able to change your planned move based on this, but you can take the opportunity to engage employees around potential solutions. Maybe you can offer reimbursement for public transportation, or can solicit their feedback on plans for parking.
  4. Ease the Transition
    It may take longer for some staff members to adapt to their new work environment, so once you have completed the move in and settled down, you may want to review how everyone is dealing with the change of address. Alternatively, you can arrange for someone to check for any snagging issues regarding the new seating arrangement or each workstation. A new address means a new commute, so a little flexibility on initial work schedules will go a long way towards making your employees comfortable with the change. Give them time to adjust to the new routes, work environment and traffic patterns, and play around with the schedule if the usual 9 to 5 lands them in perpetual gridlock on the road. This is also a good time to inform them of any company policies (dress codes, teleworking opportunities, mandatory weekly meetings, etc.) that need to change because of the new location.

An office move doesn’t have to be as difficult as you may believe, and with a little bit of effort on your side, it can be easy enough to keep your employees happy. Any type of change can be scary for employees, but by staying communicative and taking the steps mentioned above, you’ll minimize employee headaches and reduce any anxiety they may be experiencing in anticipation of the change.

Have you recently moved? Do you have any other tips to keeping everyone happy and excited through the process? Leave a note below, and share your words of wisdom!

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